Application Process FAQs

What are the benefits of applying for the Kickstart Scheme via a Gateway, if I can apply myself directly?

There are 3 options for employers wanting to hire a Kickstart trainee:

1) Go direct – Apply via DWP on their website and manage the application process to get your Kickstart placements approved. There is no guarantee of success and from the figures we have seen over half the applications to the Kickstart Scheme have been rejected. You will need to demonstrate how you are providing training to support the long-term employability of the person who is joining you. Once you have had your placement approved you will need to write your own job description submit to job Centre Plus and then manage any response and decide who you would like to hire. Once the Kickstart placement has started you will receive grant funding of £1,500 to cover set up costs and employability training. Any money not spent in the accordance with the rules can be clawed back by DWP.

2) Use a Kickstart Gateway for application admin only - Similar to the above, except the Gateway will submit the application on your behalf. The Gateway receives £300 +VAT for each placement that starts. A good Gateway will be pre-checking your application to highlight any obvious reasons you might get rejected, and ensure that you able to provide a quality placement.

3) Use a full-service Kickstart Gateway like “People and Their Brilliance” – The Gateway will provide ‘wrap around’ support so you can concentrate on running your business and the Gateway can get you the people you are looking for. We use £1,000 of the £1,500 grant (meaning zero cost to you) to support you across the whole process from getting your application approved, liaising with DWP, managing the recruitment process. You get the remaining £500 to spend on set-up costs e.g. laptop. We provide help with writing job descriptions to make sure you attract the right kind of person for your business, advise on pay rates and hours per week and how many people to take on. We have a team of 10 people working for you at every stage of the process, give every candidate who applies 4 hours of free employability training before you even see them to ensure they have the right attitude and mindset to add value to your organisation. You make the final decision on who joins you. We then provide an hour of support a week through the duration of the 6 months of the Kickstart scheme so that the young person can get the most out of the opportunity by learning how to create extraordinary value for you.

How do I apply via People and Their Brilliance Kickstart Gateway?

Please complete our application form.

Is there a deadline by when I need to apply?

You can spread the start date of the job placements up until the end of December 2021. No application cut-off has been shared by the DWP; it is advisable to submit your application asap in case there are any changes to the scheme.

What information will I need to enter into your application form?

· Your company details and confirmation you are a limited company and have been trading for at least 12 months.

· Your contact details.

· How many PAYE employees you currently have.

· Details of the placements you require.

How long does the approvals process take?

We will notify you when we have submitted your application and the DWP should provide your application outcome within 4 weeks.

What is the next step after applications have been approved?

We will need you to complete a job placement form which will ask for more detail about the placements, this will be used to advertise your role/s at the relevant Job Centre+. See our process flowchart for more details

Do I need a job description to submit an application?

No, but it is a good idea to create one ready to input details into the job placement form which we will need you to complete if you application is successful.

How can I increase my chances of getting my application approved?

You need to demonstrate how you will support the individual with their development and employability skills. As part of the application, we will detail the Radical Employability training which we believe will really strengthen your application.

You should also consider the number of placements requested; you need to ensure you can provide a quality experience for anyone on the Kickstart Scheme.

Trainees are unlikely to have a huge level of experience and the roles therefore need to be at the right level. The role should provide development opportunities and should be relatively junior.

The Recruitment Process FAQs

How does the People & Their Brilliance recruitment process work?

We use our “unRecruitment” process to ensure the right mindset and attitude in the people who are joining you. For more details on the recruitment process time frames and to get more detail on what is involved as well as feedback from participants and employers click here.

Will I be able to assess the candidates?

Yes, the role will be advertised on the Job Centre+ Kickstart Job portal and we will liaise with the Work Coaches and manage the recruitment process to ensure you receive the best shortlist of pre-filtered trainees so you can then make your own final selection.

If I know someone that I want to recruit, can I hire them as a Kickstart trainee?

Yes, if they are between 16-24 and are in receipt of Universal Credit. Once the role is advertised, they will need to speak to their Job Coach to ask to be referred. You will also need to let us know on the job placement form that you would like to recruit them, and we will ensure that they are processed accordingly.

How will People and Their Brilliance support me in the recruitment process?

We will request the required details and liaise with the Job Centre+ to arrange for your role/s to be advertised on the Kickstart Job portal. We will then manage the recruitment process to ensure you receive the best shortlist of pre-screened trainees so you can then make your own final selection.

When will I be able to interview candidates?

Once your role has been approved and you have completed the job placement form, we would expect to be able to send you candidates within 2-3 weeks depending on the level of interest in your role/s.

How many candidates will I need to interview?

We are planning on employer’s interviewing no more than 2 candidates per placement.

Funding FAQs

What funding is available?

Funding is provided for 100% of the relevant National Minimum Wage for 25 hours a week, plus associated employer National Insurance contributions and employer minimum auto enrolment contributions. You’ll get £1,500 funding per job placement. This should be spent on setup costs and supporting the young person to develop their employability skills.

For example:

· training and employability support (provided by you, a Kickstart gateway or another provider)

· IT equipment and software

· uniform or Personal Protective Equipment

Does my organisation get the full £1500 grant?

We provide a comprehensive level of support for you and the trainee so that we can work together to deliver successful outcomes. We will be providing each Kickstarter with world class radical employability training. This will help them make a positive contribution to your business, be easier to manage and support their long-term career prospects. We will also help them build a Kickstarter peer network. This support will ensure that your application meets and exceeds the employability skills development requirements of the scheme which will strengthen your application. This works out at just over £150 per month over the course of the 6 months.

When and how will I receive payments?

All funds from the DWP will be sent to and held in our separate Kickstart account. We commit to transfer any funds due to you within 5 working days of receiving any money from DWP (salary and grant). The £500 should be paid 15 days after start date is confirmed, wages will be paid once the trainee has been registered on PAYE, the first payment is likely to be 6 weeks after start date and then paid 1 month in arrears.

What can I spend the £500 grant on?

This £500 needs to be spent strictly in accordance with the rules. For example purchasing a laptop, tools, equipment, other training or relevant software. You will need to be able to submit receipts so we can audit the expenditure (and be ready for a potential audit by DWP who can claw back any funds if they are not satisfied with how the funds have been spent).

What evidence do I need to provide for the audit of the £500 expenditure and how do I provide this to you?

New restrictions have been introduced around how the £1500 can be spent and will be subject to audit and clawback has been introduced if funds have not been spent in line with the funding rules. You will need to submit receipts so we can audit the expenditure (and be ready for an audit by DWP who will claw back any funds if they are not satisfied with how the funds have been spent).

Training and Support FAQs

What is Radical Employability?

This is a programme to support the trainee to ensure that at the end of the 6 months they are set up to for a positive future. More details can be found here.

How many hours a week will the trainee spend on Radical Employability training?

Approximately 1 hour a week which needs to be part of their paid weekly hours.

How is Radical Employability delivered?

This will be delivered virtually by live webinar and small group coaching, peer sessions and online resources.

What happens if the trainee doesn’t work out?

It is possible to end their employment contract. We would recommend setting clear objectives around your expectations from the outset and regularly monitor how they are delivering against these throughout the 6 months. Should they not be meeting these objectives, give them the opportunity to improve and if they do not, you can then demonstrate that you have given them a fair chance and will be able to share clear reasons on why you are letting them go. We have a mangers portal set up to provide templates of employment contracts and performance measurement processes for you to access once your trainee has started with you.

How will I measure success of being part of the Kickstart trainee programme?

We can help provide you with some suggested metrics you can put in place based on your business objectives.

Do I need to have a long-term opportunity for them to move into after the 6 months?

No, that is not necessary.

What support will you provide me with during the 6 months?

We will be providing an employer toolkit to support you which will include templates to help make the experience as enriching for the individual and as easy for you to manage.

Can the Kickstart trainee also be an apprentice?

No not at the same time, but if you have a long-term opportunity, we encourage exploring apprenticeships as an option for them to progress onto at the end of the 6 months. If you want to find out more about apprenticeships, please get in touch with steph@thebrilliance.co.uk.

Do I need to give the Kickstart trainee an employment contract?

Yes, they will be a temporary member of staff, you will be able to find a template on our employer portal.

Do I need to register the Kickstart trainee on PAYE?

Yes, this is required, and you will only receive funding once they have been registered.

Eligibility FAQs

Can you provide more detail on what type of employers and jobs are eligible for the scheme?

  • Jobs should be new and in addition to current workforce; they must not replace existing or planned vacancies or cause existing staff to lose or reduce their employment. You can provide of evidence of this by supplying:

  • Workforce numbers detailing any fluctuations over the past 12 months.

  • Past, current, and future recruitment activities, especially including details for similar roles.

  • If you have been through any restructuring activities or have furloughed employees, try to demonstrate how your future plans will ensure stability for your current staff and the Kickstart trainees.

You will need to demonstrate:

  • What employability support you will give to the participant whilst on the scheme

  • How the jobs being offered through the scheme are quality placements, offering meaningful and suitable employment which offer clear benefits to the participant.

  • How you will put effective controls in place to monitor progress throughout the placement, to meet the compliance and quality requirements of the Kickstart Scheme.

  • Trainees are unlikely to have a huge level of experience and the roles therefore need to be at the right level. The role should provide development opportunities and should be relatively junior.

We currently have a recruitment freeze and/or staff on furlough due to the pandemic, can I start the process and specify when the placement would start at a later date?

Yes, you can spread the start date of the job placement up until the end of December 2021. No application cut-off has been shared by the DWP; it is advisable to submit your application sooner rather than later in case there are any changes to the scheme.

I am a Sole Trader can I apply?

Some Gateways are now allowed to accept applications from sole traders.

My organisation has not been registered for 12 months, can I still apply?

Yes, you can now apply even if your organisation has been registered less than 12 months.

I recently had to make some redundancies; can I still apply?

You can apply if you are able to demonstrate your organisation has been financially stable in the last 12 months, workforce fluctuations will be considered by during the application approvals process to ensure any roles under the scheme are new and not replacements for roles made redundant

I was already planning on recruiting someone, can I hire a someone through Kickstart for this role instead?

No, the scheme is designed to increase the roles on offer to young people not to be used for planned vacancies. If you can no longer hire someone due to financial reasons you can use the Kickstart Scheme to make the role financially viable.

Does the trainee have to be in receipt of Universal Credit?

Yes, the scheme is only for people aged 16-24 who are in receipt of Universal Credit. and have no other earnings.

Can I re-employ my Kickstart trainee after the first 6 months through the Kickstart Scheme funding?

No, but you could employ them straight into a job with you or access additional government funding for them to join you as part of an apprenticeship scheme. Alternatively, the Kickstart trainee can go on to apply to start a new 6-month placement with another employer, and you could recruit a different Kickstart trainee for the following 6 months.